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Mission:
The Accounts Payable (AP) Specialist will perform the essential tasks of processing payables, bank statements and preparing general ledger journal entries. Further, s/he will ensure the accurate, reliable, and timely coding, batching, and entry of vendor invoices, domestic and international wires, and employee expense reports. S/he will also be responsible for payables related receivables administrative tasks (customers debit notes etc), mailing payment specifications, filing paid cash disbursement paperwork, and preparing vendor. The AP Specialist will function as a liaison to vendors, consultants, and employees by providing guidance on use of Accounting forms, payment / outstanding status updates, as well as resolving any outstanding issues.
Key Responsibilities:
Review vendor invoices and employee expense reports for prior approvals and allowable expenses
Process accounts payable vouchers with proper general ledger account coding and correct VAT treatment.
Prepare batch payments to be entered in banking system.
Reconcile the AP aging report to general ledger
Reconcile prepaid expenses and other assets and prepare appropriate adjusting entries
Maintain taxpayer identification information for all vendors
Respond to internal and external invoice inquiries and resolve outstanding items
Reconcile AP to the G/L
Process bank statements
Record appropriate month end adjusting entries and accruals
Assist with the month-end/year-end closing processes
Assist with internal and external audits and other projects as assigned.
Maintains office files of disbursements and general ledger journal entries
Provide support for tax filings
Perform other duties as may be assigned
Assist with internal and external audits and other projects as assigned.
Maintains office files of disbursements and general ledger journal entries
Provide support for tax filings
Perform other duties as may be assigned
Skills/Experience:
Basic accounting skills in finance/accounting preferred but not required
Minimum of three years of Accounting and/or Accounts Payable experience.
Computer skills required: Excel a must. Axapta/Navision a plus
Effective communication skills and ability to exercise high standards of customer service with vendors and staff at all levels. Ability to handle multiple responsibilities. Adept at prioritizing and coordinating tasks and performing work within established timeframes.
Ability to perform work with minimum supervision, exercise sound judgment, and determine when to refer issues/problems to supervisor.
Organizational (attention to detail and accuracy), analytical, and problem solving skills.
Fluent in English and Dutch. Other EU languages (FR/ES/IT/DE) a plus.
Team player, high level of attention to detail and a structured way of working
Able to work with deadline.
Flexibility, willingness to take on alternative or additional tasks to meet the business needs
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